Question with Answer Using Business Technology. By Moobwe

Q.1. List three advantages and three disadvantages of using a laptop instead of a desktop computer.

(a)Advantages
1.Portable
2.Relatively light weight
3.Not reliant on AC power

(b)Disadvantages
1.Easy to steal
2.More expensive
3.Ergonomically unfriendly
4.Not easy to upgrade
5.Limited battery power


Q.2. Name the software you would use to complete the following tasksName the software you would use to complete the following tasks.

1. Type up a newsletter: Word



2. Prepare a budget for next year: Excel



3. Create a list of clients: Access



4. Create a slide show for a board meeting: Powerpoint



5. Communicate with head office: Outlook/Outlook Express



6. Manage files on the computer: Windows Explorer

Q.3. Explain what you would use the following computer technology for.

• Digital camera - to take photos that can be downloaded directly into the computer. Digital photos can then be inserted into a document.
  
• Zip drive - to save and access files on a Zip disk, for backup or storage purposes. Especially useful for large files, such as photos or multimedia.


• Modem - to enable the transfer of information via the Internet.


• Scanner - to copy a picture and transfer it to the computer’s memory.

Q.4. You have been making changes to a document on the computer. You now want to save the changes without changing the original document. How do you do this?
Go to "File", click on "Save as", select the new destination of the file and/or a new name and click "Save".


Q.5. What is a peripheral device?
An external device, attached to a computer.


Q.6. List examples of computer peripherals.
Monitor, mouse, keyboard, printer, scanner, digital camera, speakers, microphone, zip drive, joystick.


Q.7. What routine maintenance should be carried out on the following pieces of office equipment?

• Mouse - open the mouse when the computer is turned off and remove the ball. Clean the ball and rollers before reassembling.
• Keyboard - clean with damp cloth, use small purpose-built vacuum cleaner or compressed air aerosol to clean out between the keys.
• Printer - wipe the outside with a damp cloth, clean inside with small vacuum cleaner or compressed air aerosol. If the printer is an inkjet printer, clean the print heads, by either pushing the appropriate button on the printer or accessing the printer's maintenance utility from the computer (this is dependant on the model of printer). If the printer is a laser printer, refer to the printer manual for maintenance instructions.
• Scanner - ensure glass is clean, wipe outside with damp cloth.
• Computer - to ensure that it runs smoothly delete unwanted files, empty the recycle bin, run disk defragmenter.

Q.8. Explain the difference between copying files and backing up files.

1. Copying – copying files onto a floppy disk, CD-ROM, Zip disk or other storage device.
   
2. Backing up – Using a backup utility program to create compressed backup copies of files which can be saved to backup tapes, Zip disks, CD-ROMS etc.
   

Q.9. List the consumables associated with a computer.
List the consumables associated with a computer. Printer ink/toner, paper, floppy disks, CD-ROMs, Zip disks, back-up tapes.

Q10. Name the icons on the toolbar below, from left to right.
New blank document, Open, Save, Email, Search, Print, Print preview, Spelling and grammar check, Cut, Copy, Paste, Format painter, Undo, Redo, Insert hyperlink, Tables and borders, Insert table, Insert Excel worksheet, Columns, Drawing, Document map, Show/hide (non printing characters), Zoom, Help